Benefits of google apps for small business




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You can get started with just G Suite for everything and be just fine. Also, some of the providers like Mailgun above, let you send 10, transactional emails per month for free. And additional emails after that are pennies to send. Read more about transactional emails. You then have marketing emails, such as newsletters. The same thing applies here. So in some cases, you could always combine your transactional email service and email marketing software.

Read more about email marketing software. One of the greatest benefits of going with G Suite for your business is that most of your employees are probably already used to using products like Gmail for email and Google Docs. G Suite also has the best compatibility on mobile devices compared to any other email provider. It simply works, everywhere! And if you already have a personal Gmail account, Google makes it super easy to one-click switch between accounts personal Gmails and G Suite accounts.

The Benefits of G Suite for Your Business (Why We Use It)

When it comes to uptime, Google is one of the best when it comes to reliability. Also due to the fact that email is such an important part of every business, G Suite has no scheduled downtime or maintenance windows. However, just like we always recommend you invest in managed WordPress hosting , your business email is not one of those areas you should try to save a buck.


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Having an email host that you can rely on can save you money down the road. You can also opt-in to a discounted rate by switching to an annual subscription. The great part is you can still be billed monthly on the annual subscription if you prefer. G Suite is built on top of Google Cloud Platform , which offers the highest security on the market.


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There are thousands of email hosts on the market. But when it comes down to serious business email hosting, you can really narrow it down to these three providers: G Suite , Office , and Zoho. But as you can see, all three of the above providers have very similar offerings when it comes to the tools and services they provide. So a lot of your decision will probably come down to price and ease of use for your employees.

Although it definitely depends on the type of business you are. Here are a few things you might consider:. They also offer a free day trial, so you can even give it a try before committing to anything. Their onboarding process is also incredibly easy. Sign up for your free trial. Activate your account by signing into your Google Admin Console. Sign in with your G Suite email address and password.

This address ends with yourbusiness. You can also manually add additional users at any time.

What is G Suite?

If you have additional domains, you can also add them or create email aliases. Here are some helpful links:. As you can see, G Suite can be a great solution for any business when it comes to email hosting and providing an all-in-one solution for document collaboration and storage. Most of your employees are probably already familiar with Gmail, which helps reduce the time required to learn new tools.

Do you have any questions about G Suite or how it works?

Let us know below in the comments. Hey Daniel, after comparing everything, some of it definitely comes down to personal preference. I actually used Office for the past 5 years and worked as a SharePoint administrator at one point, as well as having done bulk migrations from on-premise Exchange to So I probably know Office a little more than most: But after moving to G Suite, I can tell you I would never go back. It works great for the team here at Kinsta.

ZOHO free is definitely great for personal use. Some disadvantages would be privacy and security. Google allows access to your personal data to third parties. Many businesses can not use G Suite for this risk. Hey Colin, G Suite has some of the most robust security in the industry and is used by Fortune companies all around the globe. You can accept all cookies at once or fine-tune your preferences in the cookie settings. These cookies are needed for our website to function providing payment gateway security and other essentials.

Therefore they are always on but they do not contain personally identifiable information PII. Analytics cookies allow us to gather data to help us better understand our visitors and offer them a better experience. Marketing cookies help us target our ads better. We mainly use them to target ads to users who have visited Kinsta. Premium Managed WordPress Hosting. Home Resources Blog. What is G Suite? Still looking for that perfect WordPress host? Try Kinsta's premium managed WordPress hosting to experience your site without problems. Check out our plans.

Gmail custom domain. Google Calendar. Google Drive search. Google Docs versions. Google Keep. G Suite admin console. G Suite not available. G Suite switch accounts. G Suite status dashboard. Struggling with downtime and WordPress problems? Kinsta is the hosting solution designed to save you time! Check out our features. Free trial G Suite. G Suite domain alias. Hand-picked related articles. Comments Leave A Comment. Comment policy: We love comments and appreciate the time that readers spend to share ideas and give feedback. However, all comments are manually moderated and those deemed to be spam or solely promotional will be deleted.

Jorge Carbwood February 7, at 3: Great article. I love Google Suites, and for Education had no comparison. Thanks, Jorge. Otherwise you're restricted to 1TB per user. Both Office and G Suite give you the option to buy more storage on a per user basis. Similarly, if you're on a G Suite 'Business' plan with less than 5 users and are hitting your storage limit, you might find it cheaper to buy a couple of new accounts than buying additional storage. Also, given the popularity of Gmail, there is a large range of third-party apps available for it which add all manner of useful functionality to proceedings.

As such you may find yourself wanting to use Gmail in conjunction with another email program - for example the excellent and free Thunderbird , or, whisper it, Outlook. And speaking of which, getting your hands on Outlook is a key attraction of Office On most Office plans you get access to two versions of Outlook: Gmail is great - but Outlook pictured above gives you a lot more options when it comes to grouping and sorting mail.

Here is where things get pretty interesting, and where a LOT of potential users of Office and G Suite will be tempted to go for Office With most of the Office plans you get all the desktop versions of their products as well as the cloud-based ones. In essence, you can install the full versions of Word, Excel, Powerpoint, Outlook etc. Despite this being the age of cloud computing, a multitude of businesses still send each other files created locally using these applications, so there is a strong argument for having desktop versions of all the above available; it allows your team to work more easily with these file formats.

Another argument in favour of having the MS applications installed in your organisation boils down to functionality. How much of a big deal this is for you will depend on the nature of your business: The other thing to remember about the Microsoft Office desktop applications is that as nice as they are, and as familiar with them as your team may be, they have to be installed locally.

Most people like to work with tools they're familiar with, and, given the long history of Microsoft Office products, your team is likely to plump for the locally installed versions of the Office products over the cloud-based, collaborative tools it also provides. This will possibly encourage 'local' or offline working at the expense of the more collaborative cloud approach and working offline can throw up some security headaches too.

Conversely, if you create a working environment where your organisation only uses browser-based applications that save documents to the cloud, then your data is arguably more secure so long as you have backup procedures in place and your team are more likely to make fuller use of collaboration features. You could argue that the Google apps — due to their cloud-only nature — are likelier to nudge people in this direction.

If you are tempted by the unlimited cloud storage provided by G Suite, but want to save Word documents in it, you could buy the offline versions of the Microsoft applications that you use regularly, and save files created in them to your Google Drive. That said, you would be closing down a lot of real-time collaboration possibilities by working in this fashion, and making life more expensive.

Office and G Suite both offer a set of web applications which have equivalents in both product suites, namely:. Stream is a video service which allows people in your organization can upload, view, and share videos securely for example recordings of classes, meetings, presentations, training sessions, or other videos that aid your team's collaboration. Microsoft Stream also makes it easy to share comments on a video, tag timecodes in comments and descriptions to refer to specific points in a video and discuss with colleagues.

A huge advantage of working in the cloud is the collaboration possibilities it opens up. In my experience this isn't quite as smooth a process as collaborating using the online version of MS Word only — I found that the installed version of Word was a little sluggish when it came to displaying updates to my documents — but on the whole, it works fine.

All in all though, both product suites definitely allow you to collaborate with co-workers effectively — but to get the smoothest collaboration experience with the Microsoft apps, you might want to use the cloud-based versions. See below for a video highlighting some collaboration options in Google Docs. It also loads faster.

Инструменты для малого бизнеса | G Suite

But I have also found that more people are on Skype and are more comfortable with using it. However, Office is much more generous when it comes to participant limits on video calls: One thing you should note about Hangouts is that there are, in fact, two versions: For a more detailed look at Hangout vs Meet features, you can check out Google's feature comparison. There are currently three apps available for this purpose:.

These apps allow you to save a file in the cloud which then appears locally — or vice versa. This is handy for when you want to work on documents offline, or want to back up or upload local files to your cloud storage the downside of this is that it makes your data less secure - if your laptop gets stolen for example, so does your data. OneDrive makes all your files available locally or at least the ones you choose to sync - this is handy for users who know they will be doing quite a lot of work offline on a lot of files.

You still see all your files and folders as if they were present on your computer - but they actually live in the cloud until you double click on a filename at which point it is downloaded and opened. The latter 'streaming' approach provides two key benefits over the 'save everything locally' one: There's a couple of other things worth noting about file syncing in Office and Google Drive:.

In One Drive, you can just right click on a file to get an option to share it with others. If you want to share a file on Google Drive Stream you have to go into the browser version of Google Drive to do so, which can interrupt workflow. One Drive Files on Demand is currently only available for Windows 10 users.

As you'd expect, there are mobile apps iOS and Android available for both G Suite and Office , which allow you to access and edit your files on the go. My experience with both has been fairly positive; it's certainly possible to access the information quickly on both sets of apps easily, but I'm not sure how inclined I'd be to do a lot of editing of spreadsheets, for example, on a mobile device particularly a phone: The good thing about both sets of mobile apps is that they make editing your work on-the-go in areas where you don't have Internet access very straightforward - so long as you save the files you want to work onto your mobile device before you go offline see the section below on working offline for more details.

Realistically, a majority of users will end up using the mail applications the most - and these are the apps I've had the most experience with. The good news is that conversation view can now be switched off, which makes the app behave much more like a conventional email client. The mobile version of Outlook is a bit disappointing too: There is a 'focused inbox' available in the mobile version of Outlook however which some might find handy — this looks at your interactions with other senders over time to automatically create a list of messages that Outlook believes need your attention more urgently than others.

Features common to both products' more enterprise-grade plans are:. Microsoft offer some additional advanced functionality on their most expensive plans, including. Email support is also offered for both products; and there are various support forums available for both products too. This is potentially a huge time and cost saver.

Which product comes with the steeper learning curve?

Best G Suite Marketplace Apps

As with much else in this comparison, the fairest answer unfortunately! Google Docs has a very clean user interface and the collaboration tools are easy to use click image to enlarge. You could also argue however that the simpler, more stripped-back productivity tools bundled with G Suite generate a less steep learning curve for users who are new to online collaboration. In terms of user interfaces, the Google apps feel less cluttered than those bundled with Microsoft Office, simply because they are not as feature packed. My Google document is always saved to the cloud and I can pick up where I left off on it at any point, on any device.

But it is unquestionably much better — as you might expect — for editing MS Office documents and saving them intact and without formatting problems as discussed above, although you can save to MS Office format using G Suite, you can often end up with formatting issues. Ultimately I think both products are fairly straightforward to use. If editing MS Office files is going to be a big part of your job, then Office will feel a lot more familiar and present less of a learning curve; if facilitating internal collaboration effectively is more the concern, then G Suite is arguably a slightly better bet.

The answer is: On a desktop computer, you'll need to do two things: This will allow you to access and edit Google documents, sheets and slides offline; any changes you make to them will be synced to the cloud when you reconnect to the Internet. With regard to Gmail, you can use it offline so long as you are using Chrome and have enabled offline mail.

Again you'll need to ensure you download all your mail before going offline. After that, when you send emails offline in Gmail, they will go into a new "Outbox" folder and get sent as soon as you go back online. With Office , the best way to work offline on a desktop computer is by using the standard desktop applications in conjunction with the desktop version of OneDrive. As with G Suite, ensure you've synced everything to your desktop before going offline - you can then work on any file in Word, Excel etc.

Office 's mobile apps also let you work offline, but as with Google's mobile apps, you'll need to download individual files to your mobile device first to access them on the go. If you are not happy with the functionality provided by the G Suite apps and Office , there are two ways you can extend the functionality of both suites of products.

The first, and simplest, is by installing an 'add on' to the products. Both Microsoft and Google have online stores that provide a wide range of apps to beef up their productivity tools — the 'Office Store' and the 'G Suite Marketplace' respectively. Lots of free and paid-for apps are available for both systems. The other way to enhance the functionality of both products is to code something yourself. If you have the know-how, you can use the Microsoft or Google APIs application program interfaces to add a bespoke piece of functionality to your chosen set of productivity tools.

The idea behind this is that it's a 'low-code' way to make bespoke apps that perform functions or automate processes that are specific to your business or organisation. The below video gives a brief overview of the sort of things you can do with App Maker. Finally, you'll also find that there are a number of companies and developers who develop particular products that are designed to work 'over' G Suite and Office For me, I would probably focus on six areas in making the final decision:. I'll summarize my thoughts on these areas in turn below before rounding up this Office vs G Suite review with a list of key pros and cons of both products.

If you work in an organisation that absolutely has to work with MS Office files regularly — and particularly if you need to use the advanced functionality that MS Office applications provide — then the natural choice is definitely going to be Office just make sure that you select a plan that includes the desktop applications. Although G Suite can be used to produce and edit MS Office documents, this functionality is limited and you can expect hiccups when you try to edit and save a complex Office document or spreadsheet with a G Suite app.

So if you have a client base that works with both Office and G Suite files, there may be an advantage in going for G Suite so long as your needs are relatively simple on the MS Office formatting front. If having a serious quantity of cloud storage available is your overriding concern , then the G Suite 'Business' plan is hard to argue with. If your organisation sends and receives a large amount of mail , then might find yourself drawn towards a 'Business' G Suite plan, as these come with unlimited email storage with no need to archive.

Office 365 vs G Suite (12222) - Which Is Best for Your Business?

The working environment that you are hoping to deploy G Suite and Office in should also be factored into your final decision. If your organisation uses a wide mix of devices and operating systems, then you could potentially make life easier for your users by plumping for G Suite, which is designed to run online ideally in a web browser but apps are available for all the major OS devices. But if your organisation is entirely MS Windows-based, there's a lot to be said for Microsoft Office - a plan which involves the desktop apps will slot neatly into such an environment.

This is especially true if you intend to use Access and Publisher — these Office apps are exclusively available to Windows-based users. So after all that, you're probably thinking that choosing between these two products is still a tough decision!

benefits of google apps for small business Benefits of google apps for small business
benefits of google apps for small business Benefits of google apps for small business
benefits of google apps for small business Benefits of google apps for small business
benefits of google apps for small business Benefits of google apps for small business
benefits of google apps for small business Benefits of google apps for small business
benefits of google apps for small business Benefits of google apps for small business

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